Accounts Payable Administrator

Full Time Email Job

Job Detail

  • Job ID 127125

Job Description

Accounts Payable Administrator Job Description

  • Performance of a wide array of detailed accounting transactions and functions encompassing AP, journal entries and reporting.
  • Inputs invoices and verifies against purchase orders as well confirming G/L coding.
  • Prepares invoice approval packages and manages the approval process.
  • Ensures accuracy of information used by the finance department for the month-end analysis.
  • Prioritizes invoices according to payment terms and impact of untimely payments.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Assist the team in sorting and distributing incoming mail.
  • Works with fellow team members to ensure all queries are dealt with in a timely fashion.
  • Responds to requests and follows up to inquiries for information within the organization and from vendors regarding accounts payable.
  • Ensures Manager is informed of important supplier information that would have a significant impact on the accounts payable system and the operation of the company.
  • Process EFT, wire, and cheque payment runs as required.
  • Set-up and maintain accounts payable vendor master.
  • Assist with audit-related requests.
  •  Other duties as assigned.


  • 3+ years of Accounts Payable experience.
  • Fluent in English and French preferred.
  • Experience with NetSuite or similar accounting software is highly desired.
  • Proficient in the Microsoft Office suite of programs.
  • Must be well organized and possess strong time management skills.
  • Knowledge of basic accounting principles is required.
  • Must have skills that include problem solving, research and data analysis.
  • Working knowledge of GST/HST, QST and PST.


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