HOW TO WRITE LETTER OF RECOMMENDATIONS – SAMPLES WITH (STEP BY STEP) GUIDE

By the end of this article, you will be known how to write a compelling recommendation letter by using various sample recommendation letter enclosed herewith.

How to write a letter of recommendation

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1. Recommender Contact Details

Your contact information is the trust builder to the recipient. All sorts of letter patterns are readily available online. There is a possibility of fake the recommendation letter simply stuffing the details. Your valid contact information will add more assurance and benefits to both the receiver and the person to whom you recommend.

Required Contract Details

  • Name
  • Address
  • Phone Number
  • Email Address

Generally, the contact details should be at the top middle of the page or right side of the page.

2. Addressee Contact Details

Followed by your contact details spot the date of the letter and then correctly mention the details of your target recipient. Make sure your addressee is an individual or an establishment and mention accordingly. Once again review the addressee details as it shouldn’t occur any disrespect to the addressee.

3. Opening Salutation

Cite the salutation appropriately. For example, “Dear Sir, Dear Madam, Dear Admission Officer, Dear Mr/Ms{Name) or To whom It May Concern”

4. Subject line

Let know the recipient what the letter is all about. State the subject line the letter is about your recommendation to your student or employee or a colleague. As soon as the subject is captured the eyeballs the receiver stays focus to know more.

5. Begin with pleasing connect

Typicallythe first sentence of the letter makes the reader go ahead with the rest of the contents. Open with pleasing words to convey your interest in recommending an individual. For example, 

  • I am pleased to recommend
  • It’s my privilege to recommend
  • I would be happy to recommend 

6. Introduce how you know the applicant

State that what you are at the place (establishment, school, college) and the relationship between you and the person you are referring to. How long you know him better as a professional or a student. For example,

I am the floor supervisor in XYZ Company for the past 10 years. And, Mr.(person name) has been associated with my team for the past 3 years under my supervision. 

I am a teacher at Hansford School for 9 years. I have known Ms.(Janvi) for 4 academic years at my school.

7. Share your experience about the person

Followed by the introduction, quote some of the goodwill about the person. Share some experience you found he/she had a great association with you and through which you observed the remarkable qualities of the applicant. For example;

Mathew was an outstanding performer throughout the time he had been associated with us. During the tenure, he contributed his services in various aspects. His innovative idea towards data management was a highlight through which the entire data management system was improvised. 

8. give details of personal traits

One of the essential things that a receiver would expect from a recommendation letter is the personal qualities of the applicant. They seek details of how the applicant as an individual and attitude. Your recommendation letter should describe the applicant’s traits in the most positive manner.

Mark was an intelligent student and be willing to contribute more than expected. He always demonstrated his passion for his studies and school. 

9. How they benefit

You narrated sufficient details about you and the applicant. The question lies ahead as to how the receiver would benefit if the recommended applicant is taken onboard. Think from their perspective; mention some of the key skills that would certainly advantageous to other stack holders too.

Craig was a highly energetic team player with excellent (mention industry)industry knowledge

10. Why the candidate is an exit

Though you gave healthy credentials to the applicant, the doubt prevails at the back of the receiver’s head as to why the applicant left the previous company or school. You can give a solution to this hesitation. Write the genuine reason for the applicant’s shift. The reasons such as

  • Better career opportunity
  • Poor Health reason
  • Relocation

11. Recommend to accept the aspirant

This is an important note. The whole walk of the letter is intended to make the receiver to accept the applicant. Emphasize the applicant’s worthiness to accept and express your confidence with authority.

 I have no doubt that Mark would be a great asset and an outstanding member of your team. 

12. Signature Salutation 

Signature salutations are also one of the important factors to be noticed while closing any letter to write. Make the closing polite and formal. Use “Best regards, warm regards, sincerely” or whichever is apt. 

A flow chart to write a letter of recommendation (Step by step)


Step 1 Recommender Contact Details RAKESH KUMAR
15 Rajmog street, New Delhi. Phone:952600000 Email: [email protected]
Step 2 Addressee Contact Details To
Crocodile Technologies
New Delhi, Madhya Pradesh
Step 3 Opening Salutation Dear Sir / Madam OR Dear Mr/Ms./Mrs. OR To whom it may concern
Step 4 Subject line Recommendation letter for Mr.Sadhik
Step 5 Begin with pleasing connect It takes pleasure to recommend Sadhik for an employment opportunity
Step 6 Introduce how you know the applicant I have known Sadhik for more than four years as an Accounts clerk in our office. 
Step 7 Share your experience about the applicant I have been constantly overwhelmed with Sadhik’s approach and efficiency during the time that he has worked in the office.
Step 8 Give details of personal traits Sadhik is very brilliant and self-motivated as well. I am sure that he will dedicate himself to a position with your organization with a high amount of diligence.
Step 9 How they can benefit I am certain that he will institute productive associations at your company and for other essentials
Step 10 Why the candidate is exit He has been relieved from our organization for his career advancements with mutual agreement and as per the company norms.
Step 11 Recommend to accept the aspirant I would strongly recommend Sadhik in your employment.
Step 12 Signature Salutation Sincerely,
Rakesh Kumar
Chief Accounts Manager, XYZ Industries

Recommendation Letter Sample Letters

Sample Letter of recommendation for a career opportunity

RAKESH KUMAR

15 Rajmog street, New Delhi. Phone:952600000 Email: [email protected]

Date: 16.12.2019

To

Crocodile Technologies

New Delhi, Madhya Pradesh

To whom it may concern

Subject: Recommendation letter for an employment opportunity

It takes pleasure to recommend Sadhik for an employment opportunity with your esteem organization. I have known Sadhik for more than four years as an Accounts clerk in our office. 

I have been constantly overwhelmed with Sadhik’s approach and efficiency during the time that he has worked in the office.

Sadhik is very brilliant and self-motivated as well. I am sure that he will dedicate himself to a position with your organization with a high amount of diligence. He is a fast learner and has shown the skill to assimilate large volumes of workload. 

Sadhik has always been successful in his abilities to accomplish tasks engaged to him. He will reach out to colleagues and engage them with projects. I particularly am pleased about Sadhik’s involvement to take initiative to help the office projects more fully.

I recommend Mr.Sadhik without reservation. I am certain that he will institute productive associations at your company and for other essentials. 

He has been relieved from our organization for his career advancements with mutual agreement and as per the company norms. I would strongly recommend Sadhik with your employment.

Please feel free to contact me if you need additional information about this compelling professional.

Sincerely, 

Rakesh Kumar

Chief Accounts Manager

XYZ Industries

Sample Letter of recommendation for internal career promotion

Saravana Raja

Project Manager 

Date: 16.12.2019

To

Yogesh Chandran

Vice President – Operations

Dear Sir,

Subject: Career Promotion Recommendation letter for Adhish

It is a pleasure to recommend Mr.Adhish from Python-Trainee Engineer to Engineer grade. Past three years Adhish has been with our team and rendering exceptional performance to the organization. 

A young dynamic professional with an excellent track record to date. His dedicated work by last March was remarkable when the client deadline pressure was mounted. 

His attendance and attitude amongst the team are also exceptionally good to recommend.

I strongly recommend Adhish to the next level as per company policy. 

Sincerely, 

Saravana Raja

Project Manager 

Sample Letter of recommendation for university scholarship 

Vikas Sanjay

Teacher at Gems School

Haryana

Phone: 980000000

Email: [email protected]

Date: 16.12.2019

To

Anna University

Chennai

To Whom It May Concern:

It is with much interest to recommend Dinesh Kumar for adding with the college scholarship program at the Anna University

He was my student for three years at Gems School which includes his one year of secondary schooling. He was a bright and highly disciplined student in my class. Dinesh demonstrated intensive creativity, interpersonal skills which are rare to see at this level of students.

His abilities in academic studies are really appreciable. His involvement with sports and other curriculum activities are unique. He won many academic and event participation credentials at our school. 

He would be grateful if he included with your university’s scholarship program.

Please let me know if I can afford any more details to fortify Dinesh’s application for the College Scholars Program.

Sincerely, 

Vikas Sanjay

Teacher at Gems School

Sample Letter of recommendation for university admission

Sandeep Kurana

Teacher at Drek School

Bangalore

Phone: 920000000

Email: [email protected]

Date: 16.12.2019

To

Anna University

Chennai

To Whom It May Concern:

I have known Shilpa for the past two years as her class teacher also as a mentor having observed her personal and academics qualities, I would please to recommend her at your university admission. I am confident Shilpa would be a great addition to your university.

Being a student at our Drek Shool, she was superbly ranked her academics. She was very active and primary participants in other activities too. She is a quick learner and has excellent written and verbal communication in English. 

She is a self-starter and a motivator to other students. Thus, she was a vice president of the student council. 

Shilpa would carry so much to your university as a student and an individual. If you have any queries regarding Shilpa’s credentials, please feel free to contact me at your convenience.

Sincerely, 

Sandeep Kurana

Teacher-Drek School

Check these things before and then write a recommendation letter

As soon as you have been asked to write a recommendation letter, you are supposed to collect details in this regard. Following tips are best recommended

  • Get Personal details: Ask the applicant about his details in the form of Resume or Personal Essay
  • Research your own: Investigate by known sources or social media.
  • Get the full details of the addressee

Why do you need to write a recommendation letter?

A deserving person should get the desired position at the place where he/she seek opportunity. When it comes to someone whom you know for quite some time, it’s your privilege to help the person by the way through the recommendation letter. Time and when everyone needs to be recognized by someone. Life revolves in such away.

A recommendation letter from a higher hierarchy or boss is a valuable addition to the candidate’s application. It will score high in the job search as he/she is a deserving candidate and you are certifying that he/she will be an obvious asset for their employer.

As a boss or supervisor, you are providing some solid evidence on applicant abilities, skills, and characteristics that the applicant is worth for recommend and to hire.

If you are boss and one of your subordinates ask for a recommendation letter, have a brief conversation on his next prospect, collect details of the next employer, his role with the new task and other credentials. Your impressive recommendation letter may positively impact his career.

how to write a letter of recommendation

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